By-laws

  1. Name and Address
    The name of this organization is the Libertarian Party of Arapahoe County, or LPAC.
    The LPAC is a Political Party Committee under the Fair Campaign Practices Act, duly registered with the Arapahoe County Clerk and Recorder's office.
    The legal address of the LPAC is:
    P.O. Box 440642
    Aurora, CO 80044
  2. Affiliation
    The LPAC is affiliated with the Libertarian Party of Colorado.
  3. Purpose
    1. To uphold the Statement of Principles of the national Libertarian Party.
    2. To promote the election of Libertarian Party candidates and the passage of ballot initiatives that embody the precepts of the Libertarian Party Principles and Platform.
    3. To encourage and stimulate actions taken by people in Arapahoe County to increase liberty.
    4. To provide a forum for dissemination and discussion of libertarian ideas and the programs of the Libertarian Party.
    5. To provide an environment in which members will be able to grow in their ability to understand, express, and lead others to libertarian ideals.
  4. Membership
    1. Eligibility
      1. Any person who is registered to vote in Arapahoe County, Colorado with "Libertarian" as their indicated party affiliation is eligible to be a Member.
      2. Provided that a person's county of residence does not have an LPCO affiliate, a person who is registered to vote elsewhere in Colorado with a party affiliation of "Libertarian" is eligible to be a Member.
    2. Qualification
      1. To be a Qualified Member, a person must satisfy the eligibility requirements and have signed and dated the following Pledge: "I hereby certify that I do not believe in or advocate the initiation of force as a means of achieving political or social goals."
    3. Rights of Members
      1. All members are entitled to inspect the minutes of the LPAC's meetings.
      2. In general, to receive any benefits from the LPAC which cost the LPAC money, such as mailings, members and non-members must contribute financially an amount that will at least cover the LPAC's expenses.
      3. Members who have contributed less than $20.00 in the previous twelve months are entitled to make motions for and vote upon only those resolutions that do not involve the expenditure of money.
      4. Members who have contributed at least $20 in the previous twelve months and Board Officers may vote upon resolutions involving the expenditure of money and are entitled to inspect the financial records of the LPAC.
  5. Board of Directors
    1. The Board of Directors of the LPAC is composed of the following Officers:
      1. Chairman
      2. Treasurer
      3. Publicity Director
      4. Outreach Director
      5. Membership Director
    2. Only Qualified Members who have been qualified for at least sixty (60) days immediately prior to the date of service are eligible to serve as Officers or Deputies.
    3. An Officer elected at the annual meeting shall hold office for a term of twelve months or until a successor is elected. An Officer elected at a special election shall hold office until the next annual meeting or until a successor is elected.
    4. The offices of Chair and Treasurer must be occupied at all times. In the event of a vacancy of a Board Office, the Board shall have the authority to call for a special election or to appoint a replacement for the remainder of the term by passage of an appropriate resolution. If a vacancy of the Chair or Treasurer persists due to a person being neither elected nor appointed, one of the remaining Officers shall be chosen by lot to fill the vacancy. For other offices, the position may remain vacant, and that vacancy shall not be counted for purposes of determining a quorum.
    5. If a Board Officer is found to be: ineligible for membership; convicted of a felony while in office; incapacitated or otherwise unable to fulfill the duties of office; or abandons the office (defined as not attending either in person or via audio conferencing nor deputizing a proxy for 3 consecutive monthly board meetings), the office shall be declared vacated and the Board shall find a replacement pursuant to paragraph D (above).
    6. If the Board or body of attending Members resolves that a Board Officer has substantially and repeatedly failed to fulfill the duties of office (article VI, below) or acted in a manner detrimental to the image or operation of the party, either in the role of Board Officer or as a representative of the Libertarian Party in the public eye, that Officer shall be removed from office, and the Board shall find a replacement pursuant to paragraph D (above).
    7. Resignations must be submitted to the Board in writing.
    8. The Board shall have full powers to conduct all business of the LPAC, including authorizing the spending of funds belonging to the LPAC. No spending of funds or official action of the LPAC may be undertaken except by:
      1. Passage of a resolution introduced at a scheduled meeting of the Board at which a quorum is present, OR
      2. A vote of Board Officers taken by e-mail, where the votes are formally collected by the Chairman and saved for a period of one year and made available to any member on request. E-mail votes are only permissible if:
        1. The matter being voted on requires an expenditure of $500 or less and does not involve any changes to the by-laws, and there is a time deadline involved that makes it impractical to wait until the next scheduled board meeting; OR
        2. A resolution is introduced and passed at a prior scheduled meeting of the Board at which a quorum is present specifically authorizing a later e-mail Board vote on a specific issue, which vote must be taken prior to the next scheduled Board meeting, or a new resolution authorizing an e-mail Board vote will be required.
        3. Any member who is present at a meeting where a resolution authorizing an e-mail vote by the body of attending Members is passed may participate in the vote, by providing their full name and e-mail address to the Chairman in writing, and will then be included when the Chairman calls for an e-mail vote.
  6. Duties of Officers
    1. Chairman
      1. Take a leading role in determining the goals, direction, and plans for the LPAC;
      2. Ensure that the regular activities of the LPAC are conducted in a timely, responsible manner that brings credit to the LPAC and will reasonably satisfy its members;
      3. Chair all meetings of the Board and the Annual Meeting.
      4. Prepare and submit to the Publicity Director a monthly feature article for the website reporting on recent and/or future activities of the LPAC;
      5. Prepare an agenda for Board meetings and distribute copies to all Officers;
      6. Co-ordinate all political campaigns of the LPAC
      7. Identify political races and ballot issues
      8. Recruit and qualify candidates
      9. Identify and/or assist in candidate training opportunities
      10. Assist candidates with "paperwork" (e.g. filing and reporting requirements)
    2. Treasurer
      1. Keep all financial records of the LPAC according to generally accepted accounting practices;
      2. Maintain a bank account in the name of the LPAC, and sign all checks drawn upon that account;
      3. File required legal reports, such as FCPA, with the appropriate county or state government offices.
      4. Make monthly reports to the Board at meetings showing all incomes, expenditures, and resulting balances, including the sources of income and the nature and purpose of expenditures;
      5. For the board meeting a month before the annual meeting, prepare a written report summarizing the monthly reports for the twelve-month period beginning with the month of the previous annual meeting and ending with the current month.
      6. Participate in an annual audit of the financial records, to be conducted six months after the annual meeting by at least two other Board members, or Deputies selected by the Board. The results of this audit must be presented at the following month's board meeting.
      7. Record the official minutes of all Board meetings. These minutes must be submitted for review and approval at the following month's Board meeting. A summarization must also be submitted to the Publicity Director for inclusion in the members' area of the LPAC website.
      8. Regularly check the LPAC's Post Office Mailbox for incoming correspondence, and make any mail received available to the Board at meetings;
      9. Maintain the master copy of these By-Laws and incorporate into them any and all amendments made.
    3. Publicity Director
      1. Interface to the mass media regarding announcement of LPAC Outreach meetings and other events
      2. Devise and submit (with Board approval) any paid advertisements made by the LPAC in print, audio, video, or electronic media;
      3. Write and distribute press releases when so directed by an action of the Board;
      4. Generally promote the creation of favorable publicity for the LPAC and its activities in Arapahoe County.
      5. Receive submissions from members and others for possible inclusion on the website of the LPAC. Serve as editor and publisher for this website, with sole discretion, except for the following features which are mandatory:
        1. The latest version of the LPAC By-Laws
        2. Notes from the Chairman
        3. Membership report
        4. Libertarian Party contact information, listing principal Officers of the LPAC, LP of Colorado, and National LP
        5. Calendar of upcoming events, especially Board meetings
        6. Announcement of candidates for Officers and vote-by-mail ballot (the month before the annual election);
      6. Establish and implement a publication schedule for the newsletter such that each issue will typically be received not less than one week before each month's Board meeting;
      7. Sell advertising in the newsletter at rates determined by the Board, and maintain records on expiration of ads;
      8. Interface with editors of other Libertarian publications, to ensure that appropriate information and features are shared and kept current;
      9. Apprise the regular Board meeting of past expenses and anticipated expenses relating to publication of the newsletter.
      10. Keep records of costs for printing and postage for each month's issue, and submit these expenses, together with receipts, to the Treasurer. The Treasurer is authorized to reimburse expenses related to the newsletter without prior action of the Board within spending limits for Newsletter publishing set by resolution of the Board.
    4. Outreach Director
      1. Co-ordinate with Front Range Outreach Director so as to meet LPAC's Outreach needs.
      2. Lead outreach efforts to expand LPAC awareness and help grow membership;
      3. Identify suitable outreach events (e.g. city/county fairs, gun shows);
      4. Initiate and co-ordinate LPAC-sponsored events (e.g. guest speakers, Tax Day protests);
      5. Organize LPAC participation (e.g. register for events, solicit volunteers, supervise activities);
      6. Maintain/enhance LPAC outreach materials (e.g. outreach booth and its associated supplies, brochures, banners, etc.).
      7. Report income and expenses to the Board.
    5. Membership Director
      1. Contact new members within ninety (90) days of their joining and other members at least once per year;
      2. Recruit, train, and coordinate the efforts of volunteer activists to assist the Officers in the performance of their duties and to accomplish the goals adopted by the LPAC;
      3. Provide inspiration and guidelines to the members for budgeting affordable, regular monthly or annual financial contributions;
      4. Acknowledge receipt of every communication made by members to the Board and ensure that an appropriate response is made by the relevant Officer(s);
      5. Devise and implement a series of fund-raising events and activities whose scheduling is distributed relatively evenly throughout the year;
      6. Assist the state Membership Director and Fundraising Director and serve on and/or send activists to serve on the committees of other Libertarian membership and fundraising events held in the Denver area and counties adjacent to Arapahoe;
      7. Assist in the identification, training, and development of future leaders at every level in the LPAC and the statewide level of the LPCO;
      8. Submit written reports at the regular meetings describing progress achieved, expenses incurred, and plans made in pursuit of these duties.
  7. Board Meetings
    1. The Board shall meet at least once during each quarter in a public location at a time and place specified on the website of the LPAC. Board meetings shall be open to all eligible members. More frequent meetings may be scheduled, so long as they are publicized at least twenty-four hours in advance electronically or in writing to the membership.
    2. The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the LPAC in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any standing or special rules the LPAC may adopt.
    3. To pass resolutions, a quorum must participate in person or via remote audio conference. A quorum is defined as a simple majority of the sitting Officers of the Board, among whom must be included the Chairman and the Treasurer, or those deputized to act for them, according to the provisions of paragraph E below.
    4. Any resolution shall be passed only upon a recorded, vote of the required proportion of the eligible and qualified members in attendance. Abstentions shall not be counted when determining the number required for a majority.
    5. Officers of the Board are expected to participate in all Board meetings; but if an Officer is unable to participate in a meeting, that Officer may deputize any other member who is eligible to be an Officer per Article V Paragraph B to attend and exercise that office in his place for the duration of the meeting. If an Officer fails to deputize someone, the body of attending Members may select a Deputy by simple majority from the attending members who are eligible to be Officers. No person shall be deputized for more than one office at a time. The minutes kept by the Secretary must record that such a substitution has occurred.
  8. Annual Meeting
    1. The Board and Members shall meet once per calendar year for the presentation of annual reports and elections of Board Officers.
    2. All Board Officers (or their Deputies) shall attend.
    3. All Eligible Members in attendance shall sign an attendance sheet.
    4. The Treasurer shall submit copies of the attendance sheets, Officer Contact Information Forms, and the minutes of the meeting to the State Board within forty-eight hours of the adjournment of the next business meeting wherein the Board has resolved to adopt said minutes.
  9. Elections of Board Officers
    1. Only Members who qualify pursuant to Article V Paragraph B are eligible to be nominated for election to a Board Office. Note that there may be additional requirements for Officers imposed by the state and/or national parties.
    2. Members wishing to run for an office must qualify for candidacy by advising the Publicity Director in writing of their intention:
      1. prior to the adjournment of the previous monthly board meeting in the case of the annual elections;
      2. by nine PM (21:00) of the fourteenth day before the date of a special election.
    3. The Publicity Director shall publish an electronic announcement of all candidates for each office and an electronic absentee ballot within forty-eight hours of the adjournment of that meeting.
    4. Members who contribute financially and wish to receive an absentee ballot by mail must ensure their request is received prior to the adjournment of the board meeting mentioned in paragraph B above. The Publicity director shall mail all paper absentee ballots within one week of that meeting.
    5. Votes may be cast by Eligible Members in person on a paper ballot, or by mail using an absentee ballot if such ballots are signed and dated and received by the Treasurer before the convening of the meeting in which the election is held.
    6. Votes will be counted by the Chairman and Treasurer. In the event of a tie, there shall be an immediate run-off vote between all tying candidates, with all members present eligible to cast votes. This process shall be repeated as necessary until one candidate receives the highest number of votes.
    7. "None Of The Above" (NOTA) is recognized as a legitimate candidate for any office, and if NOTA should win, a special election for that office shall be held four weeks hence, for which the defeated candidates of this election shall not be permitted to requalify.
    8. Newly elected Officers must sign a copy of the national Libertarian Party's Statement of Principles and complete an Officer Contact Information Form immediately upon the announcement of their victory.
    9. Elected candidates take office immediately after the adjournment of the meeting wherein the election occurred.
    10. No person may simultaneously hold more than one office. If a person is running for more than one office, s/he is immediately disqualified from the remaining elections upon winning an election.
  10. Affiliate Representative
    1. The Affiliate Representative ("AR") serves as the liaison to the state Libertarian Party and other affiliates.
    2. The AR shall be elected according to the same requirements and procedure as a Board Officer. However if no AR is elected or the board determines the AR is unable to fulfill the requests made by the LPAC or the state party, the board shall appoint a new one by resolution within one month of the vacancy of the AR position. Any board member may serve concurrently as AR.
  11. Delegates to State Party Committees and State and National Conventions
    1. For any committee or body of delegates whose composition includes one or more participants from the LPAC, the LPAC's committee of the whole shall elect members who fulfill the same requirements as those for Board Officers.
    2. If the committee of the whole has not elected a sufficient number of delegates by the date of the board meeting in the month before their designation as delegates is required, the board shall appoint members by resolution.
  12. Sub-Committees
    The Board may create by resolution any committees deemed necessary to fulfill any designated purpose, except to nominate or endorse candidates. Such committees may be temporary or ongoing, and may exercise any powers of the Board that the Board authorizes, with the exception that they shall not be granted the authority to spend funds beyond those allocated to the committee by an explicit resolution of the Board.
  13. Candidates and Initiatives
    1. The LPAC may nominate candidates for public office and urge the passage or defeat of ballot initiatives and referendums that will or may appear on ballots in a given election anywhere in Arapahoe County. Such endorsements are to be made public by means of a press release arranged by the Publicity Director. If a notarized statement of nomination is required, the document must be approved by the Board and carry the signatures of the Chairman and the Secretary.
    2. Any candidate seeking nomination by the LPAC to public office must meet the same qualification(s) as a Board Officer with respect to the last date on which the party can file its certificate of designation with the appropriate election official.
    3. Resolutions for the nominations of candidates and endorsement/repudiation of ballot initiatives/referenda shall carry by a simple majority vote of the members present at any Board meeting.
  14. Actions Prohibited to the LPAC
    The following actions shall not be taken by this organization, irrespective of majoritarian support:
    1. Participation in any activity or condoning of any member's participation in any activity which violates the laws of the United States, the State of Colorado, or of any county or municipal jurisdiction. Any Board resolution which would result in or urge a violation of any law is hereby null and void;
    2. Taking any action or adopting any position that would violate the letter or spirit of the principles, constitution, or by-laws of the Libertarian Party of Colorado or the national Libertarian Party.
    3. Endorsement of a candidate for office who is an announced candidate of a party other than the Libertarian Party;
    4. Overdraw the LPAC bank account;
    5. The borrowing of money at interest, from any source whatsoever. LPAC members may donate money, items, or services for which the Board may vote to reimburse them at original face value at a later date. Receipts for all reimbursed expenses must be submitted to the Treasurer.
  15. Amendments to these By-Laws
    1. These By-Laws may be amended by a resolution of the Qualified Members in attendance at any regular monthly meeting, by a three-fourths vote. Any such amendments must have been submitted in writing at the previous regular meeting. The Publication Director shall publish the proposed amendments electronically on the web site and by email within forty-eight hours of the adjournment of that meeting and by mail within seven days to financially contributing members who have requested mailed notices. The newly revised By-Laws shall be published on the LPAC website and emailed to the State Board within forty-eight hours of the adjournment of the meeting where they were amended.
    2. All resolutions passed by the eligible members in attendance, prior to the adoption of these By-Laws, are hereby ratified as recorded in the minutes, except where any such resolutions may conflict with these By-Laws.
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